JS Bin

Don’t Just Buy Print, Procure It. Mastering the Art of Strategic Print Management

Don't buy print, procure it.

In today’s hyper-interconnected world, it’s easy to assume print is a dying breed. But for savvy businesses, strategic print procurement remains a powerful tool in their marketing arsenal. While it might sound like fancy jargon for “buying paper,” effective print procurement goes far beyond simply purchasing printing services. It’s a meticulous, long-term approach that optimizes costs, streamlines workflows, and ensures top-notch printed materials that truly resonate with your audience.

So, what’s the difference between print procurement and plain old buying?

Think of it like the difference between grabbing random ingredients at the grocery store and meticulously planning a year’s worth of healthy meals. Purchasing focuses on the immediate transaction, finding the cheapest quote for your next flyer. Procurement, on the other hand, takes a holistic view, considering both short- and long-term needs. It’s about building strategic relationships with vendors, setting quality standards, and ensuring a consistent, cost-effective flow of high-impact printed materials.

Here’s how print procurement shines brighter:

  • Cost Optimization: Negotiate bulk discounts, leverage economies of scale, and identify cost-saving alternatives like lower-cost paper stocks or digital printing for short runs.
  • Quality Control: Establish clear, measurable quality standards with your vendors, and implement processes to ensure consistent delivery of high-quality prints.
  • Vendor Management: Cultivate long-term partnerships with reliable printers who understand your brand and can anticipate your needs.
  • Streamlined Workflows: Implement centralized print management systems to automate tasks, reduce errors, and improve document approval processes.
  • Sustainability: Explore environmentally friendly printing options, such as using recycled paper or soy-based inks, to align with your company’s green initiatives.

But isn’t it easier to just shop around for the cheapest printer?

Not always. Cheap deals often come with hidden costs, like delays, inconsistent quality, or poor customer service. By investing in strategic print procurement, you gain valuable control over your entire print ecosystem, from vendor selection to project delivery. This translates to significant long-term savings, improved brand consistency, and ultimately, more impactful marketing materials.

Ready to embrace the power of print procurement?

Here are some actionable tips:

  • Conduct a print audit: Analyze your current print usage, identify areas for improvement, and quantify potential cost savings.
  • Develop a print strategy: Define your long-term print needs, establish quality standards, and determine the best mix of print and digital solutions.
  • Research print vendors: Look for experienced partners who understand your industry and offer services that align with your needs and budget.
  • Negotiate contracts: Secure competitive pricing, establish clear performance expectations, and stipulate service-level agreements.
  • Monitor and adapt: Regularly track your print spend, monitor vendor performance, and adapt your strategy as needed.

By embracing a strategic approach to print procurement, you can ensure your printed materials continue to deliver impactful results in the digital age. Remember, it’s not just about buying paper; it’s about making smart investments that fuel your brand, optimize your budget, and ultimately, help you achieve your marketing goals. With PrintGizmo by eLynxx Solutions a centralized print procurement software you can accomplish everything needed to start your print procurement journey with a simple click of a button.